AECT BOARD OF DIRECTORS
Wednesday, April 22, 2009

1. Call to order.
2. Acceptance of Minutes for January and February 2009
3. Jenny Johnson motioned for approval, seconded by Kay Persichitte
4. Executive Director’s Report (Phil Harris)
5. Tentative offer from Jacksonville, FL for 2011 -  Jacksonville Hyatt Regency – located on St. John’s River downtown
6. Move date from last week of October/first week of November to early October?
7. Orlando still in the running.  Will talk to Buena Vista Hotel again.
8. 2012 Location – St. Louis instead of Louisville, KY
9. Discussion with representative on May 6.
10. President’s Report (Mary Herring)
11. Affiliate issues
12. Affiliate outreach – Mary has been to three state conferences
13. Institutional policy regarding affiliates needs to be tightened up
14. Increase budget item for affiliates, both state and international
15. Ideas – hold affiliate gathering; partner with states if sufficient budget support
16. Budget item is $7000 for support of President and ICEM representative
17. Could increase $4000 to $5000 in budget which would cover a revision of promotional DVD and put it on AECT’s web site
18. Promotional ideas – purchase a more portable AECT/ISMF display that could be shipped to conventions and used as a table display
19. Table action till Phil can gather information and a vote will take place next month on increasing support into budget for affiliate outreach
20.  Past-President/ Nominations Update (Pat Miller)
21. Have four applicants for Member-at-Large
22. Presidential candidates being worked on
23. Conference call is being set up
24. President-elect Report  (Mike Spector)
25. Convention going well
26. Acceptances/rejections sent out last week
27. Scheduling of sessions coming up after May before leadership conference in summer
28. Larry and Lois are very helpful
29. Plenty of room space and slots
30. Establishing a one-page planner’s guide
31. Policy and Planning Guide being worked on and will be coming soon.
32. Conflict of Interest Policy
33. Jenny Johnson moved to accept policy/ Kay Persichitte seconded
34. Concerns on the web site
35. Passed and approved; will be used by AECT’s 501(c)3 submission
36. Virtual Worlds Proposal
37. Not vetted by Executive Board because Phil needed to know if this proposal monies needed to be included in the draft of the upcoming budget
38. $14,800 total; half for creation of site, half for maintenance of site
39. Land lease with AERA
40. Outreach beyond the convention, needs to be growing
41. Monies for Tom Atkinson to over see
42. Poll board to include proposal monies in budget and additional questions to be asked
43. What about AECT’s website?
44. What is the plan to bring in new members?
45. What would it cost for AECT to purchase its own island?
46. What additional information needs to be provided to establish a goal?
47. Would there be additional dollars available for other requests of this nature?
48. What would be the return to AECT for usage of Second Life?
49. There needs to be an investigation into other virtual worlds
50. What would be the continuing budget costs and the hidden costs?

       10.   Web Site Update (Terry Patterson)

1. Drupal was in development first
2. Feedback by committee advisors
3. ASCD usage
4. JOOMLA  - content management system
5. Main purposes of website – marketing, informing public, new and renewal of memberships
6. Hope to have a preliminary site up before leadership conference in July and work with communication officers
7. Support and security
8. 1.5 – good response time
9. Secure working site
10. CSS disc tags  (coding and display) stabilize browser
11. Division websites are different and not part of JOOMLA
12. More discussion is necessary with Terry, Mary and Phil
13. Division /committee issues
14. Leslie Blatt – School Media and Technology planner has planned a joint breakfast with Teacher Education during the upcoming conference
15. Jenny Johnson – hopes to have hospitality funding from Phil for the International Division

Adjourned at 4:35PM