AECT Board of Directors

Wednesday, October 27, 2009

1:00 – 5:00 pm (Eastern) Galt House  Louisville, KY              

1.      Called to order at 1:15PM by Mary Herring

2.      Acceptance of the Agenda - accepted

3.       Acceptance of Minutes from September 16, 2009

·        Moved  by Pat Miller/ seconded by Tony Pina

·        approved

4.      Executive Director’s Report.  Phil 

Barbara Addie update –

Chemotherapy starting on Wednesday – Proton treatment at Indiana University

Tumor on right side of brain – very aggressive

Presented a Presidential Service award by Phil last week

Lovely thank you note from Barbara

Still employed by AECT, may work from home

Been with AECT for last ten years, started with Phil

Judy Tacket is covering for Barbara when she is not there

Send cards to Phil at AECT; he will pass them on to Barbara

Motion made by Mike Spector, seconded by Tony Pina supporting Phil’s decision to allow Barbara to work at home. Approved.

·        Budget Update

There are financial shortfalls impacting AECT this year.  ISMF corporate partners decided in August that they couldn’t support their cash contributions.  Registrations for ISMF are down, one source of revenue decline.  Actual convention is another revenue decline.  Decline in total convention registrations – increase in one-day registrations, which will affect cash flow.  In Orlando there were 802 total registrations, right now there are 750 registrations, with a 50% increase in one-day registrations, from 70 to 150.  Large number of volunteers = 76 at this conference. Projected cash decline. Phil won’t know till Monday or Tuesday of next week as to actual numbers.

·        Fee Increases – must invest in the future of this organization to keep it going.

                                                               i.      Membership -- $25 to $50 increase across the board for 2010.  Projection only.

1.      All of the membership is affected.

2.      $4.00 dues increase 3 years ago; over 10 years there has been a $25 increase in certain membership

3.      Consider monthly cost of membership

                                                             ii.      Convention -- $25 to $50 increase across the board for 2010 convention. Projection only.

1.      Use of LCD projector for free, plus set up

2.      Added significant value to the organization, all ready.  Must have more money to add additional value.

3.      Only 1/3 of membership will be affected by the convention increase.

4.      Plug holes for the one-day registration

Board must talk about the increases during the convention to get feedback from members.  Treat as separate issues.

Projected convention revenue for this convention -- $270,000.

Estimated expenses for this convention -- $178, 000.

·        Website Update. Phil & Ted Frick

·        Phil – templates have been changed by new designer.  Also, populating pages.  Terry Patterson had done a fair amount of work on the website.  New designer in Bloomington has been working on everything.

·        Ted – report by his graduate class on the needs assessment and usability evaluation.  Website design and communications were the two major problems, but many other problems surfaced.  Used members and non-members as test groups to try and complete various tasks on the old website.  AECT is very vulnerable since only one person controls the website and knows what is happening.  Role is so critical to the association.  Ted’s recommendation is to invest in a good content management system that would allow more people input to the system. 

·        Handbook Publisher

·        Fourth edition of handbook proposed.  Taylor/Francis was the proposed publisher, but they didn’t want to post electronic rights until six months after the initial publication in hard copy.  Must choose between Taylor/Francis and Springer to publish fourth edition.  Taylor/Francis will still publish book on definitions, but they didn’t pay royalties on past editions for over a year, nor effectively market the past editions.  Still haven’t given the numbers on books sold. 

·        Motion made by Kay P. to move publication of handbook to Springer.  Seconded by Barbara L.  Discussion followed.  Third edition of electronic edition will remain in AECT’s hands.  Approved for Phil to negotiate with Springer.

·        Research Symposium

·        Les Moeller has indicated the fourteen proposals he received were generally not good enough.  Les wanted to change format and content of symposium. Les will not be coming to the conference.  Barbara Lockee will meet with Tom Brush during the conference in regards to symposium to become the chair.  Probably a change in location and a shortening of the length of symposium.  Planned to be in front of PITD.  Estimated to be about half the cost.  Dates would be May 19 to 21 at Estes Park, Colorado.  Research focus will remain as proposed.  Springer is committed to publishing the proceedings.  May need to solicit for proposals. 

·        ISMF Investment

·        Phil feels his decision to fund ISMF as a K-12 membership investment was incorrect.  AECT needs to decide if this is in our best interests, probably on Saturday.  Eliminate ISMF as an official function of AECT.  Would change negotiations of room blocks and eliminate funding of two ISMF positions.  Surveyed classroom teachers to see how to encourage them to join, but AECT couldn’t come up with anything that would work.  Discussion followed.  Standards and P-21 incorporate ISMF into their school standards in support of their students.

·        Corporate sponsors were willing to contribute to ISMF rather than just AECT. 

·        Policy and Procedures Manuals

·        Convention Management System

·        Liability Insurance

5.      President’s Report

·        Management Division

a.       Will be the end of this division.  Thanks to Karen Kaminski for being one woman division who did conference planning and everything else related to division business.

·        Strategic Plan Update

1.      Voiceline survey is set up for feedback on vision of AECT.  Encourage people to go there and take survey.

·        NAEP Technology Literacy Test

1.      AECT reached out

2.      November 4, 2009 – NAEP Technology Literacy Test draft is going up for comment.  On Westend.org for feedback.  Let everyone know.

Policy and Procedures – Wes Miller

·        Update draft passed around; hopefully November or December the final draft will be sent to membership for approval.  Once approved it will be posted on line. 

·        Affiliations – very productive year for working with affiliates; must change criteria to accommodate emerging countries.

                                                               i.      CNIE—official working relationship with Canadians

                                                             ii.      Indonesia – interested in affiliating with AECT; working out the problems with dollar to their currency for membership.

Goals of president –

·        Web site moving along

·        Summer conference – excellent

·        Plan to train communications officers/divisions

·        Continue to promote AECT internationally and locally– two affiliates, plus two state chapters; two university affiliates

·        Webinars – divisions producing, CNIE inviting us to participate on their Wednesday webinars; promoting definitions book

·        Virtual Worlds – Tom Atkinson and his committee have ribbon cutting on Friday at 11:45AM at the conference and on the island

6.      President-Elect’s Report

·        Convention Update – we’re here!!  Around 700 attendees; great planning and support from Barbara and Miriam

·        Check to see what other people’s opinions are about this facility, as to whether to return in 2012. 

7.      Reports (Highlights of year’s activities; Issues or Concerns)

·        Springer Yearly Report

·        Marie Sheldon representing Springer

1.      Tech Trends – new editor Abbie Brown is new editor taking over from Sharon Smaldino; readership survey was completed to help Abbie with where Tech Trends should be headed; libraries are having difficulty maintaining print collections; checking statistics to see how often periodicals are used in download format; Springer now doing RSS feed; Springer Exemplar is available for searching by term with an abstract result; financials are looking up for Tech Trends exploded with purchase of  articles from consortiums.

2.      ETR&D – diversity of authors from all different countries; turn-around time is a good service to the authors; increase in articles and pages on-line first; advanced to 58 in educational research journals. financials – modest increase.

·        Second Life. Tom Atkinson

·        Division Reports

                                                               i.      Elizabeth Boling (2011)
Design & Development

·        Pacificorp Competition; Student representative on D&D Board; Design Showcase overlaps University reception with music; Opened a Ning before the professors forum; Division Awards presented at luncheon; working on the journal; worked with Second Life to design area for D&D

                                                             ii.      Bob Appelman (2011)
Division of Multimedia Production

                                                            iii.      Anthony Pina (2011)
Distance Learning

·        Challenging year – high hopes and goals; Communication officer co-opted by AECT; Facebook group; partnership with” Sloan C”; Quarterly Review of Distance Education is the hidden AECT journal; Joanne Bentley in charge of Crystal  Awards; presenting at D&D luncheon; new president is dynamic and putting forth excellent agendas

                                                           iv.      Angela Benson (2011)
Training & Performance

                                                             v.      Karen Kaminski (2009)
Management

                                                           vi.      Judith Duffield (2009)
Teacher Education

                                                          vii.      Marcus Childress (2011)
Research & Theory

                                                        viii.      Addie Kinsinger (2009)
ETC Foundation

                                                           ix.      Nandita Mani (2009)
Graduate Student Assembly

                                                             x.      Ted Frick (2009)
Systemic Change

                                                           xi.      Carol Brown (2009) 
School Media and Technology

                                                          xii.      Jenny Johnson (2009)
International Division

·        Committee Reports

1.            Accreditation-Judy Duffield (Chair Tom Blevins)

2.            Awards-Elizabeth Boling (Bill Sugar)

3.            Curriculum Committee-Jenny Johnson (Jenny Johnson)

4.            Definition and Terminology-David Wiley  (Rita Richey)

5.            Executive Committee-Ted Frick (Mary Herring)

6.            FutureMinds-Ted Frick  (Charlie Reigeluth/Frank Duffy)

7.            History and Archives-   Mary Herring (Rebecca Butler)

8.            Intellectual Property Committee-Mary Beth Jordan  (Preston Parker)

9.            International Student Media Festival-(Otto Benavides)

·        300 entries(2004) to 1300 entries(2009) growth

·        Adobe and Apple are supporting ISMF

·        AVID will support ISMF in Anaheim/ software

·        New website developed for 2009- launching on Thursday at conference

·        Judging process and registration now on-line (2009-2010) – will be ready on 1 March 2010

·        School-tube will video stream next year’s conference

·        1300 entries this year, 250 registrants in Louisville, KY

·        CUE participation in 2010 in Anaheim, CA

·        Collaboration with other states in state festivals for judging with ISMF

·        Collaboration with Florida Department of Education in 2011

·        Promoting ISMF with Private, Parochial and Home Schools

·        AECT Division participation is needed to form a functional steering committee, especially School Media and Technology, Multimedia Production, Teacher Education and International Divisions.

10.        Leadership Development-Angela Benson  (Chris Miller)

11.        Membership Present President (Charlie White)

12.        Nominating Committee-Mary Herring  (Mary Herring)

13.        Organization and Bylaws-Kay   (Wes Miller)

14.        Professional Ethics-Carol Brown  (Vicki Napper)

·        Standing committee; code of ethics must remain current; can bring ethic problems before committee; affiliates need to adhere to ethics wording in their incorporation documents; history of ethics committee written by Mary Herring, Sharon Smaldino and Anna Donaldson; publish Tech Trends articles; republish case studies in a new book; frustrations – feels hidden in the AECT conference program; cannot sponsor sessions, would like to see strand of sessions like last year; encourage membership on committee because of conflicts with other committees.  Solutions – member of each division serving on committee; promote ethics strand sponsored by divisions.  Vicki Napper reporting to Board

15.        Publications-Marc Childress (Rhonda Robinson)

16.        Standards- Judy Duffield  (David Carbonara)

17.        State Affiliate Relations-(Mary Herring)

18.        Website Advisory--   (Ted Frick)

19.        Past Presidents  - Pat Miller

20.        ICEM – Otto Benavides

·        Founded in 1950 to assist other countries in educational film production and distribution; celebrating its 60^th year.  Working in Cyprus on a grant.  Also, working with Apple, Adobe, and AVID to provide training to professional development to teachers in Austria, Czech Republic. Romania and Slovakia.  Next year’s conference is in Turkey. Publish Education Media Journal through Taylor/Francis.

·        Task Force

                                                               i.      Distinguished Programs Task Force

·        Initiatives

                                                               i.      FutureMinds

Mary Herring suspended the board meeting till Saturday at 9AM. 

Information Items

Board of Directors Events

Tuesday –

·        Lunch will be provided prior to the Board of Directors meeting

·        Leadership Dinner will follow the Board of Director’s meeting with Jason Falls as the keynote. Social to follow in Presidential Suite

Wednesday

·        First Timers Session – Board members will be recognized

·        AECT Welcome Roundup

Thursday

·        University Reception 4:00-6:00

o       Please thank those who are supporting this reception

Friday

·        AECT Membership Meeting (2008-2009 and 2009-2010 Boards will be presented at this meeting) 4:45 – 5:45

·        AECT Affiliate Reception – 6:00 Presidential Suite

Saturday

·        2009-2010 Board of Director’s Breakfast 8:00

·        2009-2010 Board of Director’s Meeting 9:00 – 12:00