Attending:

Phil Harris, Executive Director*
Ed Caffarella, President*
Jay Harriman, President-Elect*
Charlie White, Past-President*
Ken Harmaning, Secretary - Treasurer*
Ward Cates, Design & Development Representative
Jackie Hill, Management Representative
Connie Tibbitts, School Media and Technology Representative
Al Januszewski, Theory & Research, Representative
Cindy Elliot, Distance Education Representative
(*Executive Committee)

Unable to Attend:
Guy Westhoff, Teacher Education Representative
Delia Neuman, At-Large Representative*
Jim Hayden, States Representative
Nada Dabbagh, Performance Representative
Chuck Stoddard, Affiliates Representative

Visitors:
Addie Kinsinger
Sharon Smaldino

Conference call convened with a quorum at 3:05 pm.

I. Acceptance of Agenda for Mar 12 meeting
Jay Harriman moved and Ward Cates second that the agenda for the March 12, 2003 agenda be accepted. The motion passed..

II. Acceptance of Minutes for Feb 12 meeting
Cindy Elliot moved and Jackie Hill seconded that the minutes for the February 12, 2003 minutes be accepted. The motion passed..

III. President Report-Ed
Report to Members.
The monthly email report to members will go out at the end of the week

AECT/ISTE/AASL accreditation overlap
NCATE "Technology" SPAs, Mar 20
Deliea Neuman and Rodney Earle will make a presentation to NCATE on the overlap in accreditation standards and AECT's interest in the application of those accreditation standards to teacher and library media specialist preparation programs. The conference call between AECT and ISTE last Friday found very little overlap in the application of their individual association's standards. Participants in the call included Don Knezal (ISTE), Lajean Thomas (ISTE), Kay Persichitte, Phil Harris, Delia Neuman, and Ed Caffarella.

ISTE Executive Director Mar 25
Phil Harris and Ed Caffarella will meet with Don Knezak, the Executive Director of ISTE, on March 25, 2003 to see if AECT & ISTE have mutual areas of collaboration and interest.

Affiliate benefits
Ed presented a list of possible affiliate benefits and was surprised at how little actual cash outlay will be involved. Fixed costs and variable costs are in the document. We can provide a considerable range of services and at the same time establish an income stream. If the affiliates have enough of their membership (probably half) with dual membership, the affiliate could receive a waiver of charges for the services provided by AECT.
Long term costs need to analyzed. Joint electronic memberships with AECT could result in a loss of regular members. We need to develop matrices to analyze the real cost. When will the decision be made about implementation? NEEMA will be our pilot study to actually see what the process will be. Headquarters will test market the concept to the affiliates and Phil will report in back to the Board in the July meeting.

IV. President Elect Report-Jay
Anaheim
Reviews are moving along. Only about a third of the program is set. One very interesting statistic is that 150 of the proposals were from non-AECT members.
Jay also suggested that registration be available much earlier so that education folks could utilize end of year funds to pay for the fall conference..
ISMF is on line with the two concurrent workshops that will dovetail with the rest of the program. The discussions with Apple are continuing concerning the extent and type of involvement with the Anaheim. Jay and Pat Miller have talked with Roger Tipling to encourage the idea that the gala include both entertainment and food.
Change is looking for cooperative sessions with several divisions. Change has requested that AECT could become a national leader in the change initiative. Change will have ongoing sessions dealing change and will feature a two hour session on the No Child Left Behind initiative and systems thinking. This session would be followed by roundtables resulting in products that could be web papers. Change wants to sponsor two sessions with case studies and featured speakers.
CCUMC
On February 18, 2003 Don Rieck, CCUMC Executive Director, and Steve Adam,s the current president of CCUMC explored reafiliation and the use of our electronic services with Phil Harris, Jay Harriman, and Ed Caffarella. One of the items discussed was regional workshops. CCUMC is sending an electronic survey to members and Jay is interested in seeing the results as the survey deals with many of concern express by AECT members

Regional coordinators
Jim Hayden is in the process of determining status of regional coordinators. Do we want to continue having regional coordinators? What would we need to do to make them powerful? ECT has been funding the regional coordinators for some travel - $200. What do we really expect them to do? Regional coordinators are the main liaison to the affiliates and state organizations. Could AECT possibly budget an additional $250. Jay wants some input about RCs.

V. Past President Report-Charlie
Charlie approached the Mills House Hotel in Charleston, SC about Summer Institute, 2004. The property has a pool and very nice lounge. He told the group coordinator that price is the major consideration. Bob Noe of SCITV wants AECT to reinvigorate its relationships in the Southeast US. In Charleston you can get wet without getting in the pool. The possibility of a Summer Institute on a cruse ship was discussed. It would be nice family outing as it is sometimes difficult to explain our responsibilities to our significant others.
Charlie also report that membership renewal is slow even after multiple electronic notices. There are about 2900 members that are over three months late with their renewal. Further information is available on the AECT website under Charlie's Report.

VI. Executive Director Report-Phil
North Texas University wants to have a Summer Institute at their location. Would be a good place to develop some collaborative experiences. There is a major difference between the professional development and leadership development. Let's support what they are doing as long as it doesn't cost us. The NTU meeting should be a regional opportunity.
The registration for Summer Institute, 2003 is $400 with non-members at $495 and graduate students paying $200. Hotel reservations are to be direct with the Silver Legacy. Rooms are $69.95 a night Sunday through Thursday with Friday & Saturday nights at $109.95. AECT will pay for two nights of lodging for the board of directors. The program is full and the website will go live next week.

Old Business

VI. Motion to Establish a Common Election Period and Common Elections Procedures

Ward Cates moved and Charlie White seconded that all division and council representative elections be held simultaneously during the same four-week period, with all elections to be completed no less than four (4) weeks prior to the annual meeting. Starting date of said elections to be widely announced to all members and elections to be held using common voting procedures established by the Board, disseminated to all divisions and councils, and administered by a member of headquarters staff. Responsible headquarters staff to report results of division and council elections to the current division or council president and the Board within one (1) week of completion of elections. Individual divisions and councils may vary in the number and types of representatives elected each year, as well as length of terms and conditions of service. Division and council presidents to be responsible for providing responsible headquarters staff with names of candidates and any additional information they wish posted. Said information to be provided no later than one (1) week before the start of elections.
.
Is 4 weeks enough time to get officers slate established and posted on the AECT website? The board reps from the division could be the key implementers of the new policy. Ward recommends that late spring would be the best time for initiate the new procedure. The D&D election slate selection process really only takes about 2 weeks. Would we necessarily need the word council in the motion? There may be additional councils at some point in the future. Question was called. Ayes have it. Motion carried. Ward will develop an email to be sent to the 2003 planners list as well as the board list.

New Business

VIII. Affiliate benefits-Phil & Ed (see President's Report above).

VII. ETR&D editor support request-Ed
Al Januszewski moved and Ken Harmaning second that we establish a stipend of $1000 each for the two international editors.
ETR&D (Mike Specter) has asked that we establish a stipend of $1000 each for the two international editors. We currently pay the two editors $3500 each. Implement by 2003-2004 fiscal year. Ward is concerned about the precedent. The board turned down a similar request from TechTrends at the Atlanta conference board meetings. If their is anyone that needs an increase in stipend it is the editors. Everyone is volunteering for the organization and most don't get any reimbursement at all. Call for the question. Nays have it. The motion fails.

X. Pacific Electric Corp. proposal-Phil
The board would like to see the proposal turned over to a division for further development. The judging could turn into a free consultation for the client. We would need to make sure that this is a simulation with no real client. Another concern is that the competition would take place during the Anaheim convention. We don't know many professors and graduate students who are willing to give up much of their participation in the convention for the chance at $1000. Design & Development and Traning & Performance would logical divisions. This could be a one-year proposal. Ed & Phil will work through the proposal and send to the divisions and the board.

XI. Use of AECT members' listserv-Ed
Let's use the all members' listserv judiciously and carefully.

XII. Book proposal from Rita Richey & Jim Klein-Phil
About a hundred-page monograph that is ready by fall, 2003. Should we run this through the Publication committee? The publications committee recommends to the board. The request was sent to the publications committee.

XIII. History of the St. Louis lawsuit-Phil
All settled and there is no more exposure.

XIV. Periodical fulfillment bankruptcy of vendor-Phil
The Faxon, Devine, etal group has gone bankrupt. We may eat a few subscriptions in order to keep the shelf space. AECT is going to honor the first mailing of Techtrends and ETR&D. There is some support for the honoring of current subscriptions. EBSCO is developing a proposal for the bankruptcy court that may provide some relief.

XV. Proposal for a Western IL chapter-Phil
Ken Harmaning moved and Charlie White seconded that the Western Illinois University AECT Chapter be chartered. Motion carried.

Jay asked if anyone had heard of the New Media Consortium. It is apparently housed in Texas somewhere.

XVI. Adjournment
Ward Cates moved and Jackie Hill second that the meeting be adjourned. The conference call was adjourned at 4:40 pm EST.

Next full board conference call April 9 at 3:00pm EST.