Attending:

Phil Harris, Executive Director*
Jay Harriman, President-Elect*
Charlie White, Past-President*
Ken Harmaning, Secretary - Treasurer*
Delia Neuman, At-Large Representative*
Guy Westhoff, Teacher Education Representative
Jim Hayden, States Representative
Nada Dabbagh, Performance Representative
Ward Cates, Design & Development Representative
Jackie Hill, Management Representative
Connie Tibbitts, School Media and Technology Representative
Al Januszewski, Theory & Research, Representative
(*Executive Committee)

Unable to Attend:
Chuck Stoddard, Affiliates Representative
Ed Caffarella, President*
Cindy Elliot, Distance Education Representative
Visitors:
Pat Miller
Sharon Smaldino
Addie Kinsinger

Conference call convened with a quorum at 3:04pm EDT

I. Acceptance of Agenda for September 11 meeting

Ward Cates moved acceptance of the agenda as presented, Jackie Hill seconded the motion. Motion carried.

II. Acceptance of Minutes for July 22-23 meeting

There were not printed minutes to accept. The Secretary forgot to distribute them.

III. President Report-Ed

Ed will be absent from this meeting

IV. President Elect Report-Jay

Anaheim update - There have been some cancellations and they are being dealt with. Committees and governance is currently being scheduled. Pat has asked for volunteers with 72 applicants for around 50 positions. The names of the facilitators are trickling in. Streaming video archive is a strong possibility with a possibility of live web cast.

A question was raised about how the regional coordinators are appointed or selected? The Board will give study the process.

Anaheim registration - 363 have registered as compared to one day before early bird close for Dallas which was 340. The mailing piece went to around 12,000 people in Southern California. Phil will deal with any Early Bird exceptions.
We were at 60 % of room block a week ago with ISMF adding strong numbers.

V. Past-President Report-Charlie

Nominating Committee Report - Forty-six individuals were contacted as potential candidates. Ten said give me another year. Six firm nominations were available for consideration. Two candidates for President Elect Designee are Hans-Erik Wennberg and Wes Miller. Charlie White moved acceptance of the slate, Ken Harmaning seconded the motion. The motion carried. The posting on the website will take place after the Anaheim convention

Status of division elections - The election slates the headquarters has will be posted next Monday.

Regional coordinators for Ohio and Georgia are available. Jim will contact open regions for replacements.

VI. Executive Director Report-Phil

Tech Trends update - Editor is in place and the transition is going rather smoothly.

Sharp electronics - will provide all of the data projectors and wants to develop the full corporate sponsorship with AECT

Membership renewals - Since 7/1/03, 180 renewals and 58 new members have taken place. Addie wants to know how many of the HCC sponsorships have renewed.

Old Business

none

New Business

VII. Editorial policy question - Mike Specter brought up the issue of the distribution of an accepted article prior to publication ETR&D. As long it is not being published in another journal, there probably is not a problem. Mike was asked to develop a policy for presentation to the AECT Board is he deemed one was necessary

VIII. Summer meeting at DeKalb - Sharon Smaldino & Phil Harris have been in discussion with NIU & Pete West. The possibility of a summer, 2004 professional development institute is moving forward. The suggested date is June 24-27. This situation presents the opportunity for professional development with limited financial exposure for AECT. This a cooperative venture between the Blackwell museum, the Learning Center in the College of Education, and other departments at NIU. Program will be presented to the Board at Anaheim

IX. KSET joint membership offer - 54 KSET members have joined under the dual membership. KSET is willing to extend the dual membership to AECT members. Cindy Elliott could be our first dual member in that she is on her way to Korea.

X. ISPI discussion - Keith Pew at ISPI is interested in developing a much closer working relationship with AECT. Co-location of the convention would require a change in dates for AECT. Join membership is the first item to be considered. Rick Pataglia, Jim Pursing, and Phil Harris will be meeting in Chicago next week. Joint publishing, joint marketing, collaboration on journals, certifications, etc are some of possible items to be explored.

XI. Plans for state affiliate status

XII. Plans for other affiliate status

Jay Harriman moved to postpone affiliate elections for representation to the AECT board until a review of the current status of affiliates-- including but not limited to active participation in
AECT activities such as convention, criteria for affiliation, role of the AECT board members representing affiliates, affiliate benefits, etc.-- is completed. This review is to be completed no
later than the summer board meeting with recommendations presented to the board. As there is an affiliate board member due to roll off the board in Anaheim, it is further moved to extend that term for one year and charge that member to facilitate the review as it relates to national, international and chapter affiliates and report back to the board at the summer meeting. Should that member not be able continue in that role, another board member will be charged to lead
the review. It also is moved that the current state affiliate council board representative also participate in leading the review as it relates to state affiliate organizations and chapters. Ward Cates seconded the motion. The motion carried.

Rationale:
The role and relationship of affiliates today is at best ambiguous and cause for some concern. National affiliates have dropped their status and no longer participate or have dissolved and are no longer active. A recent review of membership of AECT members informs that few AECT members acknowledge membership in AECT affiliates and certainly at numbers that do not meet criteria in the by-laws policy for affiliate status (ie: at least 25 members or 20% must be AECT
members in the affiliate or state organization.) In addition, the bylaws call for executive leadership of AECT affiliates to maintain AECT membership and for the affiliates to report each year to the AECT board , presumably through the AECT board representative, which is not happening as it should and is automatic grounds for discontinuation of the affiliation. Additionally, new international affiliates including KCET and Chinese ECT add a new dynamic to how affiliates should best be represented in AECT governance. The composition of the board of directors is a by-laws and not a constitutional change. There is some question as to the composition and role of the state and national/intenational organization councils and AECT chapters. There may well be strong views on both sides as to the importance of affiliate organizations, and this review will provide opportunities for input and discussion leading perhaps to a much stronger position for AECT and its potential partnerships and affiliations.

XIII. Agenda building for Anaheim -

Summer Institute Long Term Vision
Strategic Planning
Future Collaboration
Membership & Recruitment
TechTrends Policy

Ward Cates moved to adjourn, Delia Neuman seconded the motion. Conference call adjourned by acclamation at 4:30pm EDT

Anaheim board meetings
October 21, 1:00pm - 9:00pm
October 22, 8:00am - 12:00pm

There will be no full board conference call in October.