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AECT Board of Directors
Summer Board Meeting, Chicago, Illinois June 10, 2004 8:00 am - 5:00 pm EDT Phil Harris, Executive Director* Nada Dabbagh, Performance Representative Meeting called to order by President Jay at 8:17 pm I. Approve Agenda - Jay Harriman Ward Cates moved approval of the meeting agenda. David Winograd seconded the motion. The motion carried. II. Approve April Minutes - Ken Harmaning Chuck Stoddard moved the approval of the minutes as distributed. Ward Cates seconded the motion. The motion carried. III. President's report - Jay Harriman Strategic Planning Retreat - As called for in the Vision 2000 statement and the 1999 task force, the strategic planning retreat will begin tomorrow, June 11, 2004. Phil Harris, Sharon Smaldino, Jay Harriman, Wes Miller structured the experience. Visits with KSET and ISMF - The President, Jay Harriman, was invited to the Korean Society for Educational Technology conference. This was a unique experience, mostly in Korean. The current KSET president and Executive Director will be attending the Chicago, 2004. A reception would be appropriate for them. Jay stopped in Hawaii to meet with John and Marilyn Connelly who had created the Creative Arts Department. Media production is used to reach at risk students and keep them in school. Evaluation for Exec Director - The Executive Committee will be meeting with Phil Harris Saturday morning. The formative evaluation instrument was developed out the position announcement that was used during the search for an Executive Director. Phil tried to capture the essence out of the initial announcement. The visioning responsibility is with the Board of the Directors not the Executive Director. The Executive Director carries out the results of the visioning process. The current AECT headquarters staff in composed of the Executive Director, Phil Harris and the following: Rick Xavier and Larry Vernon - Electronic Services Newton - David Winograd - Newton started in the video distribution in the institution to institution format. The question is what do we want from each other. Newton is looking for research to support their practice. A UCF grad student expressed concerns of Graduate Students about the cost of the conference and the locations that are chosen. We have traditionally used the volunteer path to help defray the costs to students. There is the educational issue that there is a cost to being a professional. The volunteers go from no convention cost to a smaller cost than grad students student currently pay. IVLA includes a forced membership in the reduced convention fee. What are the member benefits for grad students in AECT? We have a graduate student forum that should be working on this issue. The volunteer should be based on whether the student is a member of AECT. Jay Harriman will ask Shawn Foley to join the board meetings. IV. President-elect report - Sharon Smaldino Chicago Convention report - The meeting rooms are being scheduled. The planers need to know which sessions will have the larger numbers of attendees. Sharon and her team are in the process of getting everything online, including eliminating conflicts and developing things to do in Chicago. The hotel staff is very cooperative and cordial. Of the over 900 session proposals submitted, around 500 are trying to be used. Selectivity tends to generate a higher quality conference. Sharon is trying to put together as balanced a conference as possible. Full registration this year includes workshops. The full registration could also include the CD of the full proceedings V. Past President-report - Ed Caffarella Nominating Committee - A list of at least seven names is being considered as candidates for the office of President Elect Designee. Please give any suggestions to Ed, soon. VI. NCATE Discussion - Standards and Accreditation Committee Report - Mary Herring AECT started the standards issue with NCATE over thirty years ago. AECT has marginalized itself by focusing on graduate programs rather than the undergraduate programs. ISTE and AASL started with the undergraduate standards and have developed graduate standards later. We need to educate NCATE about our involvement. The executive director of ALA stated that AASL functioned independently of ALA. Francis Rossello, current president of AASL, was adamant that anything with library by approved by AASL. Is there is some way that AASL and AECT could draft a letter that would address the issue of which standards a review team use to evaluate programs? The AASL presidents are willing but the "staff' is not willing. ISTE is rapidly becoming a major player in the standards issue. We have not done a good job of letting institutions know who we are and what we do. By continuing to be a part of NCATE, we can impact the preparation of P-12 teachers all over the US as well of the national recognition of programs. What will us cost us to remain a player and is there any revenue stream available to support the game? We need to be in the accreditation game. How much does it cost change the names of the program standards definition? Does want AECT do to impact teacher education for the greater good? VII. Definition and Terminology Committee Report/Motion - Al Januszewski A lot of thought and logistics have gone into the development of this definition. The quality of the supporting documentation is superb, particularly the introduction on the explanation of the terms. Programs will continue name their programs based on the particular emphasis of the undergraduate and graduate programs. The larger document will bear the title of AECT 2005 Definitions. The glossary is a separate document that could possibly be an electronic member benefit. Al Januszewski moved that "Educational Technology is the study and ethical practice of facilitating learning and improving performance by creating, using and managing appropriate technological processes and resources" be adopted by the Board as the AECT definition of Educational Technology. Ken Harmaning seconded the motion. The motion carried.
IU Location for Headquarters - Meetings continue with the various departments at IU. The financial matters will function appropriately with minimal changes on both parties. Phil will develop as complete picture of the costs as possible. The cost picture should be available within the next six weeks. Lobbying is strictly forbidden. We need a precise definition of lobbying and would that apply to only AECT staff. AECT has a $1M liability policy on the staff and Board of Directors. AASL/ALA Contact - See discussion on Standards PR Firm Update - An interim report was sent to the board via email. They are looking at competing organizations for AECT and ISMF. Little competition was found for the activities of ISMF. Future board considerations needed on p. 6, 10, 11, and 19 of the report. Ned Shaw is the primary contact with Bremer. We might encourage them to look at other non-technology companies for support. The projection is for cost recovery for Chicago. Ken Harmaning moved to pay the next installment of the NCATE invoice. Mary Herring seconded the motion. The motion carried. Financial Report - The 2004-2005 budget was presented. There are 19 pages of backup information and rationale for this summary document. A suggestion was made that the Corporate Sponsorship Expense be footnoted as the PR Firm Expense. Adobe and MacroMedia are providing excellent trainers for both the AECT and ISMF workshops. A larger attendance is expected at Chicago, 2004 and an increase in membership. Phil is revisiting the Return On Investment (ROI) of the mass mailing. Ed Caffarella moved acceptance of the 2005-2005 budget. Chuck Stoddard seconded the motion.. The motion carried. 2006 Convention Locations - Phil Harris recommended a three-city cycle of Orlando, Chicago, Anaheim, Chicago. Sharon Smaldino moved the adoption of the Executive Director's recommendation. Jim Hayden seconded the motion via Charlie White. The motion carried with one negative vote, and two abstentions. Newsletter - Ned has done the last two. We contact the divisions monthly for content. Voiceline - An electronic information system to gather member responses. The questions are changed bimonthly with a month overlap. Summer 2005 - NIU could sponsor a similar event in 2005 to the one that was originally in 2004. Northern Michigan University could also have an event. Textbook and ID models - Phil Harris presented a preliminary overview a research project that would explore the use an Instructional Design model to evaluate textbooks and instructional materials. How could we fund and design such a project? Fund Raising Activity for Spring, 2005 - An online auction is being considered to replace the lost funding from the Summer Institute. An ongoing online store could also be an option. IX. Task Force reports and recommendations - Jay Harriman ISMF - John Connelly and team - The size and scope of ISMF had maxed without some professional assistance. Bremer was retained by AECT for that purpose. The rough cut of the promotional video was shown. Possibilities for college and university student involvement were discussed. The key is the teacher. Ken Harmaning moved that the AECT board of directors approve and affirm the
Vision Statement, Mission Statement and Goals of the International Student Media
Festival. Chuck Stoddard seconded the motion. AECT Organizational Review - Jay Harriman Recommendations: That the board structure be expanded to include two at-large representatives with the states organizational representative being dropped. That the regional representative positions be dropped and the responsibilities of interfacing with state and local technology organizations be picked up by School Media & Technology division. Affiliate Review - Jim Hayden and Chuck Stoddard With the Assembly organization, the states and the affiliates had voice. That was lost with the new governance. Recommendations: Dick Cornell moved that these reports be accepted. Ed Caffarella seconded the motion. The motion carried. Handbooks and P&P - Addie Kinsinger Leadership Development Review - Karen Kaminski Membership Development Review - Addie Kinsinger ISTE Joint Committee - Sharon Smaldino Web Site Review - Larry Vernon Electronic Services - Rick Xavier Convention/Trade Show - Phil Harris Advocacy - Charlie Reigeluth Awards - Jim Hayden Ward Cates moved that the Summer AECT Board meeting be adjourned. David Winograd seconded the motion. The summer board meeting adjourned at 5:02 pm CDT.
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