AECT Board of Directors
Board Meeting Conference Call
November 17, 2004 3:00 EST

Attending :

Phil Harris, Executive Director*

Jay Harriman, Past President*

Sharon Smaldino, President*

Wes Miller, President Elect*

Ken Harmaning, Secretary – Treasurer*

Ward Cates, Design & Development Representative*

Al Januszewski, Theory & Research, Representative

Dick Cornell, International Division Representative

Chwee Beng Lee, School Media & Technology Representative

Scott Schaffer, Training & Performance Representative

David Winograd, Distance Learning Representative

Mary Herring, Teacher Education Representative

Chuck Stoddard, Multimedia Production Representative

Karen Kaminski, Management Representative

Rob Branch, Appointed Affiliated Organization Representative

(*Executive Committee)

Unable to Attend:

Charlie Reigeluth, Change Division Representative

Visitors :

Kathy Saville – ect Foundation Representative

• I. Approval of Agenda

Jay Harriman moved approval of the agenda for the November 17 2004 AECT Board of Director conference call. Al Januszewski seconded the motion. The motion carried.

• II. Approval of Minutes

Ken Harmaning moved approval of the minutes as distributed of the October 19-20, 2004 meeting of the AECT Board of Directors. Ward Cates seconded the motion. The motion carried

Ken Harmaning moved approval of the minutes as distributed of the October 23, 2004 meeting of the AECT Board of Directors. Dick Cornell seconded the motion. The motion carried

Action Items:

• III. NCATE Response

The request for the time extension to respond was denied. Art Wise, Executive Director of NCATE indicated that there needed to be clear differentiation between the AASL standards and the AECT standards. The persons on the conference call with Art Wise are comfortable that with the suggested changes in our standards and indicators that NCATE will support our standards.

A discussion about the possible titles followed.

New Standards Name – Educational Technology/School Media Specialist

Ken Harmaning moved that the new name for the positions to which our standards apply be Educational Technology/School Media Specialist. Mary Herring seconded the motion. The motion carried with one opposed.

Approval for changes – held until Rodney could be on the call with us.

Mary Herring moved the approval of cover letter to Art Wise with the corrections agreed correction. Wes Miller seconded the motion. The motion carried.

The cover letter is at the end of the minutes 1 .

• IV. Return of Corporate Board Member

Olympus is considering becoming a major corporate sponsor for AECT and a board position would enhance the discussion with them. Phil proposed a one-year revolving appointment between our corporate partners.

Wes Miller moved that the AECT bylaws be amended by adding ‘and one director to represent the business & industry membership of the association”. Ken Harmaning seconded the motion. The motion carried. (The change is in blue below)

The Board of Directors shall consist of the elected officers of the Association (President, President-Elect, Secretary/Treasurer, Immediate Past-President), plus the following directors elected by preferential ballot to serve staggered three-year terms:  one (1) director from each Division, and two (2) At-large members.  Additionally, the Board of Directors will confirm annually a recommendation from the executive committee for one (1) voting board representative who is an AECT member, to be drawn from recognized AECT regional, national and international affiliates and partners, as well as local AECT chapters and one (1) director to represent the business/industry membership of the Association.

Items remaining from Chicago agenda:

• V. Division updates – Sharon Smaldino

Ken Harmaning moved that a semi-annual written report the Board of Directors be required from the divisions and the standing committees using the approved guidelines. These could include identified goals and their progress toward those goals. A template will be provided. Dick Cornell seconded the motion. The motion carried.

• VI. ECT Foundation Auction – Al

The ECT foundation auction has normally had its auction during the summer. The goal is maximize the revenue for ECT foundation while not conflicting with the International Auction.

• VII. Appointing Liaisons to Committees – Sharon Smaldino

The purpose is to be a contact with the committee and facilitate communication between the committee and board.

• VIII. President-Elect Report - Orlando Update – Wes Miller

The planning process is beginning and the electronic proposal will soon be on the web. Low cost workshops are being considered again. A list of keynoters and special session speakers is being developed.

• IX. Past President Report – Jay Harriman

The nominating committee will be meeting to begin their work. Jay is the board rep. to the foundation. They are looking at possible by-laws revisions particularly concerning leadership succession. Is there a possibility that the two boards' meetings conflicts could be resolved?

• X. ID Handbook Update – Sharon Smaldino

Is this something that D&D would be interested in developing such a document? The phrase enthusiastically frightened might be appropriate.

• XI. Springer Proposal – Phil Harris

When the Board receives the draft contract, please pay close attention at what Springer is willing to do for AECT when they assume the publishing and marketing of ETR&D. Free electronic access back to VI, issue 1. The member cost would be $25 for ETR&D rather than $35. This a serious offer that saves us some out of pocket and our net income is currently around $65,000.

• XII. Mexican Chapter Proposal – Sharon Smaldino

An organization affiliate membership might be a better option for them.

• XIII. Convention Issue Summaries – Sharon Smaldino

The summaries and articles are due 12/1/04 to eboling@indiana.edu

• XIV. Annual convention 2007 – Anaheim – hotel rate – Phil Harris

The agreement in principle to return to the Orange County Hyatt is offering a rate of $139.00.

• XV. Membership/Division issues – Dick Cornell

Membership online forms do not reflect the electronic rate. Is there an institutional membership rate? Yes there is. The web page says to contact Phil Harris..

Has the international registration reduced rate been justified for the attendees to the annual convention? Yes

ICEM is planning a cruise/professional development experience to Nassau, Bahamas. This event will be a 3-4 day cruise for $250-300.

Next meeting 12/15/04

.

Dick Cornell moved that the Board conference call be adjourned at 4:48 PM. Jay Harriman seconded the motion. The motion carried

Conference call adjourned at 4:31 PM EST.

•  Art Wise Letter

November 15, 2004

Dr. Arthur E. Wise

Executive Director

National Council for Accreditation of Teacher Education

2010 Massachusetts Avenue, N.W., Suite 500

Washington, D.C. 20036-1023

Dear Dr. Wise:

Thank you for meeting with us in a conference call on Friday, November 5, 2004. Participating in that call were Art Wise and Boyce Williams from NCATE and Phillip Harris, Sharon Smaldino, Wes Miller, Jay Harriman, Ward Cates, Rodney Earle, Milton Nielsen, Mary Ann Kolloff, and Delia Neuman from AECT.

Our conversation highlighted the nature of the concerns expressed in your letter of November 3, 2004. That letter directed AECT:

•  to use another designation in place of “library media specialist” in describing AECT Program Standards.

•  to title its program standards “e ducational communications and technology specialist” or a similar designation that does not include the word “library.”

•  to eliminate reference to the word “library” in its rubrics.

While we don't agree with the decision you have conveyed to us in that letter, in the interest of maintaining professionalism and seeking positive outcomes for our organizations and those we serve, AECT agrees to make the requested changes. Specifically, we agree to:

•  Eliminate the use of the word “library” in our program standard designation.

2. Change the title of our program standards to Educational Technology/School Media

Specialist.

3. Eliminate references to the word “library” in our rubrics.

You made clear in our November 5 th call that NCATE's goal was to create two discrete sets of standards that were non-competitive. We have modified our title, standards, and rubrics to meet this criterion of discreteness.

AECT has been a dues-paying NCATE specialty professional association (SPA) for over thirty years. As such, we expect NCATE to endorse, support, and protect the two sets of SPA standards. AECT's now-revised standards for Educational Technology/School Media Specialist and AASL's existing standards for School Library/Media Specialist—equally.

We value our relationship with NCATE and hope that we will be able to continue our professional association with you. As you noted in the conference call, we have maintained both a collaborative approach and professional behavior throughout. We regret that our overtures to work collaboratively with AASL to resolve their concerns were not met more favorably.

Please confirm by written response that our actions meet the conditions laid out in your letter of November 3, 2004, and that NCATE will endorse, support, and protect our newly-revised standards.

Sincerely,

Phillip Harris

Executive Director