AECT Board of Directors

Board Meeting Conference Call

September 13, 2006, 3 p.m. Eastern

Attending:

Phil Harris, Executive Director*

Wes Miller, President*

Sharon Smaldino, Past-President

Ward Cates, President-Elect*

Lois Wilkins, Secretary-Treasurer*

Dick Cornell, International Division Representative

Bill Sugar, Multimedia Production Representative

Charlie Reigeluth, Change Division Representative

David Winograd, Distance Learning Representative

Mary Herring, Teacher Education Representative

Mary Beth Jordan, School Media and Technology

Hans Wennberg, ECT Representative

Rob Branch, Appointed Affiliate Organization Representative

Karen Kaminski, Management Representative

Ana Donaldson, Board Representative at Large B

Barbara Lockee, Theory & Research Representative

Scott Schaffer, Training & Performance Representative

(*Executive Committee)

Unable to attend:

Jim Ellsworth, Board Representative at Large A

Trey Martindale, Design & Development

David Willard, Corporate Representative

Guests:

Pat Miller, President-Elect Designee

Jenny Johnson, International Division Representative Designee

Don Little, Management Division Representative Designee

Joanne Bentley, Leadership Committee Chair

Ted Frick, Change Division Representative Designee

Wes Miller called the meeting to order at 3:03 p.m.

I. Approval of the agenda

David Winogard moved approval of the agenda. Mary Beth Jordan seconded the motion.

Charlie Reigeluth requested the addition of the Change Division proposal to the action items.

The agenda was approved with the addition of the Change Division’s proposal.

II. Approval of the minutes

Mary Beth moved approval of the minutes of the June 22, 2006 meeting. Dick Cornell seconded the motion. The motion carried.

Action items:

III. Report of nominations committee

In an online vote called by Wes Miller July 17, and conducted through

July24, the board approved the following slate of officers presented by Sharon Smaldino, chair of the nominations committee:

For president-elect: Nick Eastmond and Mary Herring

For board member-at-large: Kay Persichitte and Angela Benson

IV. Approval of the new Tech Trends editor

Wes Miller explained that Elizabeth Boling has served her three years as Tech Trends editor and declined another term. Sharon Smaldino has agreed to succeed Elizabeth as Tech Trends editor January, 2007, through December, 2009.

Mary Beth Jordan moved approval of Sharon Smaldino as Tech Trends editor. Ana Donaldson seconded the motion. The motion carried.

V. Approval of the agreement with Doug Mitchell

Phil Harris explained the role a successor to Ned Shaw would play in terms of maintaining relationships with AECT’s existing corporate sponsors/partners and adding new ones. Phil presented Doug Mitchell’s qualifications and current relationship with AECT, and presented the proposed agreement with Doug. An independent freelance consultant in photography and marketing, Doug works with Adobe, Olympus and several others of AECT and ISMF’s corporate sponsors. Doug will be at the board meeting in Dallas.

Mary Beth Jordan moved to approve the agreement with Doug Mitchell. Charlie Reigeluth seconded the motion. The motion carried.

VI. Northern Plains Chapter proposal

Wes Miller presented the Northern Plains proposal to become a chapter of AECT.

The chapter is organized to provide a regional focal point for individuals interested in using technology in training and education. Potential activities or the first year include establishment of a website, a discussion board and a start-up event at University of South Dakota. The group also plans to hold a media fair in the spring of 2007 which could feed into ISMF. This would be the second chapter covering more than one institution.

Dick Cornell moved to accept the group as a chapter. Mary Herring seconded the motion. The motion carried.

VII. Change Division proposal

Charlie Reigeluth presented Change Division’s request for board approval to create a planning committee that will prepare a proposal for an AECT initiative for educational transformation. The planning committee will meet in Dallas to review and revise a preliminary plan that would lead to a final proposal to submit to the AECT board by January. The focus is on changes in mindset, application of elements of systems change and creation of systemic design. Change envisions collaboration with the Design and Development Division and the involvement of other divisions, including Teacher Education.

The board agreed that the division does not need board approval at this point in the process, and that it has the board’s wholehearted support. Dick Cornell noted that the proposal reflects recommendations of the Strategic Planning Task Force.

Information items:

VIII. Dallas Convention update and board members’ convention obligations

Ward Cates reported that ISMF received 936 submissions. Seventy judges ultimately selected 451 winners, and he anticipates that 700 people will participate in the festival in Dallas.

As of this date, nearly 600 people have registered, which puts us ahead of last year; however earlier deadlines for early bird submission and presenters may account for the numbers.

Some of workshops are close to full, but there are a number that are not. Two workshops will be offered without charge: NCATE and IVLA’s presentation workshops. Reminder messages make workshop numbers change.

Board members have received a list of convention responsibilities, including the board meeting, dinner and leadership activity Tuesday, division board and committee meetings, and receptions. Phil Harris highlighted the PacifiCorp reception Friday morning and asked board members to attend.

Pat Miller offered a press release template to expedite publicity in the Dallas area.

Pat Miller announced the theme of the Anaheim convention October 20-27, 2007:

Learning within the Kaleidoscope: A Culture of Technology. Nathan Lowell is serving as her convention chair. The convention will follow this year’s schedule of workshops Tuesday and Saturday and convention Wednesday through Friday. Pat will convene her planning committee by conference call prior to the Dallas convention and continue the work in Dallas.

IX. PDK/AECT Project update

Phil Harris provided an update of a proposal bringing together PDK and AECT’s student media project. More details will follow at the board meeting in Dallas.

X. ISMF/AIT/AECT Proposal update - Phil

Phil explained that the goal of this project is to encourage students to develop information pieces dealing with the topic of adolescent obesity. The project will be conducted through ISMF. Phil will bring it to the board for approval when details of funding and sponsors are available.

XI. ESC update

Phil Harris suggested board members check the ESC website, which is referenced on the AECT website.

Pat asked board members with convention planning experience to contact her regarding the process as she works on the 2007 convention in Anaheim.

XII. Dallas/summer division leader meetings

Joanne Bentley, Leadership Committee chair, reported on the topics for programs in Dallas and in Lisle, Illinois, July 19-21, 2007. She requested board member feedback on both programs.

In Dallas, plans call for a two-hour session including self assessment of strengths and weaknesses, and plan to strengthen weaknesses. Topics also include the program planning process, feedback for future recommendations, new member mentoring to help divisions grow, the characteristics of volunteer organizations, and how to use the new division guidelines. The plan is to tailor the program to help new division leaders be effective as quickly as possible.

Wes noted that the program is planned to continue work that began last summer in Orlando and build momentum for the meetings next summer.

Sharon Smaldino pointed out that the division handbook is not a static document but a guideline for each division to customize to its own needs. Copies of the handbook will be available at the meeting in Dallas.

XIII. For the Good of the Order

Wes Miller recognized immediate past president Sharon Smaldino, at this, her last official board meeting. Wes noted, “It’s been a pleasure for me to work with her, and continue to work with her, as she is returning to the foundation where I will serve as board liaison. Let the minutes reflect that we appreciate the time she has spent on the board as a division representative and as president and past president.”

Sharon thanked board, saying, “I trust we will continue to move forward to build on the shifts and changes we made in the organization a few years ago… we are a growing and dynamic organization.”

XIV. Adjournment

Sharon Smaldino moved to adjourn. David Winograd seconded the motion. Meeting adjourned at 4:40 p.m. Eastern time.

Next meetings: Tuesday, October 10, at 1 p.m., and Saturday, October 14, at 8 a.m., in Dallas.