2004 AECT Convention

  - Invitation

  - Submission Guidelines

  - Proposal Form

Guidelines for Electronic Submissions

for the 2004 AECT International Conference
Chicago, Illinois - October 20-24, 2004

Please read these guidelines before submitting your proposal.

1. Make sure you have all the required information. Gathering this information before beginning the submission process will save you time and frustration, and help assure error-free processing of your proposal.
   
   
2. An AECT member must login in order to submit a proposal. If you are not a member, please record a password for each proposal you submit. This password will be necessary to edit your submissions. Only the key presenter will given access to review and edit the proposal.
   
   
3. So that AECT can communicate relevant information to all presenters in a timely manner, please provide names, institutions (if any), and email addresses for all co-presenters. If this information is not available at the time of submission or if one of the co-presenters' information changes after the submission, the key presenter will be expected to update the co-presenter's information.
   
   
4. After the proposal has been accepted, AECT will notify the key presenter to confirm participation. Once the key presenter has confirmed participation, the session will be scheduled and AECT make the session time available on the web site. Each key presenter will be notified as to the date and time of their scheduled presentation and in turn notify each of their participants.
   
   
5. All convention presenters must register for the convention. Thirty days before the convention opens, the names of any presenters who have not pre-registered will be dropped from the convention program. Acceptance of a proposal for presentation does not imply a waiver of convention registration fees, and each individual is responsible for his/her own registration fees.
   
   
6. Multiple proposal submissions are allowed; however, no more than two session presentations with the same key presenter can be accepted for the conference. Proposal changes beyond what is allowed in the review process need to be approved by the Conference Planner.
   
   
7. Presenters are expected to follow the AECT Code of Ethics found in the AECT Membership Directory and available from the AECT national office.
   

Required Information for Proposal Submission

Style Guidelines:
Presenter's Name - the name is used with no "Ph.D." or other degrees included.
Presenter's Affiliation - no abbreviations may be used regarding universities and institutions.
Title - capitalize all words except articles
Acronyms - spell out the words and enclose the acronym in parentheses the first time the word(s) appear; the acronym can then be used in the rest of the article.

Title of proposal - This is the title that will appear on the AECT web site and within the printed Convention Program. Capitalize all words except the articles, and do not enter HTML tags. After the proposal rating process begins, 'Title' changes may be made only at the discretion of the Convention Chair.

Short Description - (75 words). This is the short summary that will appear on the AECT web site and within the printed Convention Program. Do not enter HTML tags.

This summary should clearly indicate the content and scope of the session , giving the reader a good idea of who would benefit from attending. Good descriptions lead to better decision making on the part of satisfied convention attendees as to which sessions to attend.

After the proposal rating process begins, 'Short Description' changes may be made only at the discretion of the Convention Chair.

Abstract - Include a 750 -1000 word abstract for your proposal that provides a more detailed treatment of the session, what will be covered, who it is intended for, how it will be presented, etc. Upon submission you will able to review or edit your proposal. The display on the 'Review Proposal' page is very similar to page that the reviewers will use to read all the proposals. You may notice that formatting (new paragraghs, bulleted-list, line breaks etc..) of your text will be lost. If you wish to included some formatting, you may enter basic HTML tags (<p>,<br>,<ul>) upon editing your submission. Do not use HTML tags to change the font size or color.

Once the proposal rating process begins, the 'Abstract' may not be edited.

Session length: Concurrent Sessions may be 30 to 75 minutes in length. Roundtables offer interested small groups a setting for discussion with limited technology and are especially helpful for new convention presenters or those preferring a less formal setting. Poster Presentations offer a casual venue allowing conference attendees the opportunity to browse a number of displays and interact with selected researchers, developers and presenters. Workshops should include hands-on activity and in-depth exploration of a topic, application, or technique and are usually a half day (3 hours) or a full day (up to 6 hours) in length.

Depending on the number of proposals received and accepted and the overall needs of the program, your session may be accepted for 30 minutes and bundled with another related 30-minute session. Or the committee may ask that the session be extended in length or offered twice during the convention. This information will be included in your acceptance notification.

Session type: Select the session type that best describes your proposal:

Session Types include:  -  Concurrent Session  -  Roundtable  -  Poster  -  Workshop

Category of Session: : Select the category that best describes your proposal:

Session Categories include:  -  Research/Data-based  -  Literature/Theory  -  Experiential/Demonstration  -  Other

Area of Interest: Select the area of interest that best describes your proposal:

Area of Interest include:  -  Higher Education  -  K-12  -  Corporate  -  Government/Military  -  Organizations  -  General

Submitting a Proposal - You may submit your proposal to one primary division, council, or affiliate. Members of that group will review your proposal in a blind review process, i.e., names of individual proposers and their institutions will not be made available to the reviewers. You are invited to select a recommended secondary division, council or affiliate, as your proposal may get a second review if it is not accepted by your primary sponsor.

Key words - While not required, keywords and phrases are useful for convention planners in scheduling related presentations. Suggested keywords may include the following:

Equipment needs: If your proposal would require special equipment or facility needs, indicate these on the submission form. LCD projectors (to attach to and project from your laptop computer), easels and flipstands, and video equipment (VCRs and monitors) are among frequently needed presentation equipment.

Key presenter contact information - The person submitting this form is considered the key presenter for this proposal. In order for AECT to process this proposal efficiently, accurate contact information for the presenters is required. The key presenter will be the primary contact for matters concerning this proposal.

Copresenter contact information. AECT must be able to contact your co-presenters; in order for us to do so, provide the co-presenters' names, institutions, and e-mail addresses. Your co-presenters will receive confirmation by e-mail and must then indicate their acceptance by completing an on-line form. If they fail to do so, they will be dropped as co-presenters for your proposal.