Frequently Asked Questions

Registration covers hotel accommodations with daily breakfast, all scheduled lunches and refreshment breaks, the Wednesday Welcome Reception dinner, the Thursday Cultural Dinner, all meeting space and audiovisual services, and on-site event management and staffing. Your flight, airport transfers, meals outside the scheduled program, and any personal or incidental expenses are not included.

Full registration (Writing Studio + Summit Convening, July 13–17) is €1,900 per participant (approximately $2,200 USD). Summit Convening-only registration (July 16–17) is €1,200 per participant (approximately $1,450 USD). Both options include hotel accommodations for the nights of your registration period.

Yes. For full participants, your flight is the primary additional arrangement you need to make.

Included:

• Hotel accommodations, including daily breakfast
• Scheduled lunches and refreshment breaks
• Special events:
• Wednesday Welcome Reception dinner
• Thursday Cultural Dinner
• Event operations and programming:
• Meeting space, audiovisual services and Publishing Summit program
• On-site logistics and event management
• Administrative and staffing costs

Attendees are responsible for:

• Airfare
• Transportation to and from the Dublin airport and event hotel
• Meals not included in the program schedule
• Any incidental or personal expenses
• Any additional room nights not included in the registration package

The Publishing Summit is designed for researchers and scholars in educational technology, instructional design, and the learning sciences who are at a developed stage in their academic or professional careers and are ready to engage seriously with the publishing ecosystem, whether that means advancing their own work or contributing to field-wide conversations about the future of scholarly communication.

Most participants will be mid-career or senior scholars, or professionals with substantial prior experience in research, practice, or publishing who are now pursuing an active publication agenda. If you completed your doctorate in the last few years and are still establishing your foundational publishing experience, this event is likely not the right fit yet. Not because the work would not be valuable, but because you will get far more from it once you have a body of work and a set of real publishing decisions in front of you.

Ask yourself two questions.

Do I have a publishing project, a manuscript, or a set of publishing decisions I am genuinely ready to work on or think through?

And do I have enough experience with scholarly publishing to engage substantively with editors, publishers, and senior peers in candid conversation about the field?

If the answer to both is yes, this event is designed for you.

The Summit is not a workshop where you learn publishing basics or are introduced to the idea of academic writing. It is a working convening built around active engagement, and the participants who get the most from it arrive with something specific on the table. That might be a manuscript that has stalled, a book proposal you are ready to develop, a journal article at a decision point, or a set of questions about your publishing strategy that you have not had the right room to work through. It might also simply be a genuine desire to understand how the publishing system works from the inside and to have a voice in shaping where it goes.

What matters is that you come ready to engage, not just observe. The program is structured for participants who will push back on hard questions, interrogate publishing norms, contribute meaningfully to peer feedback, and leave with commitments they intend to keep. That expectation applies equally to the editors, publishers, and senior scholars in the room. This is a working convening for everyone at the table.

If you are working on a manuscript, book proposal, or publication project and want structured time to develop it, small-group editorial feedback, and a clear submission pathway before you leave Dublin, the full five-day program beginning with the two-day Writing Studio on July 13–15 is designed for you.

If your primary goal is direct engagement with editors and publishers, a candid look at how publishing decisions actually get made, and participation in field-wide conversations about open access, AI policy, equity, and the future of scholarly communication, the Summit Convening on July 16–17 is a substantive two-day program in its own right. It includes publisher and editor plenaries, concurrent sessions across research, practitioner, book, and public scholarship tracks, live editorial feedback workshops, and the Publishing Futures Forum, where participants move from identifying structural tensions in publishing to drafting concrete, collective commitments for the field.

Both options include the Welcome BBQ and the Cultural Dinner. Both are working experiences, not passive ones.

If you are unsure, the question is not whether the Summit Convening is substantive enough on its own. It is. The question is whether you also want dedicated time for manuscript development before the Summit conversations begin. If yes, register for the full program. If your priority is the editorial landscape and the field-level work, the Summit Convening stands on its own.

The Writing Studio is organized around four stage-based clusters, each designed for participants at a similar point in their publishing journey: early-stage projects still finding their framing, manuscripts that are stalled or under review, long-form and public scholarship work such as book proposals and practitioner briefs, and collaborative or emergent projects including design cases and cross-national comparative work. Working in small groups of five to eight, participants spend the two days in a structured rhythm of focused writing, peer feedback, and editorial strategy sessions designed to produce something concrete at every stage.

Sessions move from individual drafting and repositioning work in the morning to editorial strategy labs in the afternoon, where participants work through specific challenges: why a manuscript is not landing, how to reframe a contribution, how to translate research for a public audience, or how to design a collaborative publication pathway. Each day closes with structured accountability work, including submission mapping and publication design briefs that participants carry with them into the Summit Convening and beyond.

By the end of the Writing Studio, participants leave with a clear submission plan, a concrete artifact tied to their project stage, and in many cases the beginnings of a collaborative publication initiative developed with peers. Wednesday morning is left intentionally open for independent writing before the full Summit begins.

Projects at a wide range of stages are welcome: a book manuscript in progress, a proposal you are ready to develop, a journal article at a decision point, a handbook chapter, or a new project at the conceptual stage. The key is that you have something specific you want to think through and are ready to engage with feedback and editorial perspective. Projects do not need to be complete or polished.

Yes. Springer Nature is a Founding Publishing Partner of the Summit and will have editorial representation throughout the program. AECT journal editors from ETR&D, TechTrends, and JFDL will be present across both days of the Summit Convening. We are finalizing partnerships with additional major publishers and anticipate a strong editorial presence across the full program. A confirmed list of publishing partners and editorial participants will be shared as commitments are finalized. The Summit is explicitly designed to put scholars and publishers in the same room for substantive conversation, not as a peripheral feature, but as central to the program's purpose.

Full participants have access to small-group manuscript feedback sessions throughout the Writing Studio, with groups organized around shared writing stages. The Summit Convening provides editorial engagement through structured sessions and conversations with publishers and editors present across the program. Cohort size is intentionally limited to preserve the quality and intimacy of engagement across both components.

Participants leave with tangible progress on their own work and a stake in something larger. The Writing Studio is structured to produce concrete deliverables at every session, from repositioned abstracts and revised sections to finalized submission plans and collaborative publication briefs. The Summit Convening carries that work into the Publishing Futures Forum, where participants identify structural tensions in the field and draft concrete, time-bound commitments to address them. You leave with both a personal next step and a connection to a collective effort to change how scholarly publishing works.

Yes. We can issue a personalized invitation letter confirming your participation and describing your expected contribution to the Summit's outcomes, whether for institutional travel funding requests, visa applications, or other approval processes. Please contact us at aect@aect.org with your name, institution, country, and any specific language required and we will prepare your letter promptly.

We are working to establish a Global Equity Scholar Program to sponsor participation for scholars from underrepresented regions and institutions whose research and perspectives are essential to a globally responsive publishing ecosystem, including scholars from Africa, Southeast Asia, Latin America, Eastern Europe, and Indigenous communities worldwide. We recognize that underrepresentation in international publishing is most often a structural barrier, not a reflection of scholarly quality. We are actively pursuing foundation support to make this program possible and will share details as they become available.

Hotel accommodations are based on single occupancy. If you wish to add a second person to your room, an additional fee of 15 Euros per night will be charged by the hotel and must be paid directly at check-in. This fee includes lodging and breakfast only.

Because hotel accommodations are included in the registration fee, you cannot arrange your our own lodging. The only exception is Irish residents who live locally and plan to attend.

No. The Ireland26 Publishing Summit is an in-person event only. The collaborative, relational nature of the program depends on participants being present together in Dublin.

Cancellation requests must be submitted in writing by Friday, June 12. Registrants will receive a refund of all payments made, excluding the $250 non-refundable deposit.

Cancellation requests received after June 12 are non-refundable. However, registrations may be transferred to another individual at no additional cost through July 1. After July 1, transfers will no longer be permitted.

You can review the registration and payment policy here: https://www.aect.org/events/publishing-summit/registration-policy

The full schedule is available on the event website.